City of Imperial Beach November 27, 2012

RE: Request of Public Records 4th REQUEST FUEL LOGS

Dear Sir:

I am requesting the following items from the City of Imperial Beach:

  • List of every Employee with a Fuel Key & Code to access fuel from 07/01/10 – 06/30/12.
  • Department and Date Issued for Employee in possession of Fuel Key & Code from 07/01/10 – 06/30/121.
    *   Amount of fuel used by each Employee from 07/01/2011 - 06/30/2012.
  • Documentation showing reimbursement by Sheriff's Department for fuel used and and explanation as to how this amount is derived without individual accounting of fuel consumption.

I have requested an itemization of fuel usage numerous times. I have received a summary allocation sheet, but have not received the Itemized Daily Logs listing the date, time, person, department, & amount of fuel consumed.

The City has repeatedly stated: “No such documents exists”.

The City has provided a one-page monthly summary listing 16 Departments that have Regular Fuel allocations and 7 Departments with Diesel Fuel allocations. Unless there are daily logs showing individual consumption there is no way to come to monthly conclusions. Either there are individual logs showing the consumption of fuel by every city employee or the monthly fuel logs provided by the City are forged documents.

Each department except the Sheriff's uses the Accounting Code: '28-15'. This accounting code is not found on any budgets. The Sheriff's account is a dump account: '00-00'.

In the last fiscal year the City of Imperial Beach has spent $224,299.38 for fuel. The City claims that the Sheriff's fuel is 52% of total cost, which would be $116,635 in the last year. This amount should be credited to the City, but the City receives no credit for the fuel used by the Sheriff's Dept.

Sheriff's Contract, Page 11 Section F. Vehicles Equipment, and Supplies:

“ COUNTY shall provide all supplies, equipments, and materials required
for performance of the required law enforcement services....”

Fuel costs belong to the Sheriff's Department. Checks from the Imperial Beach General Fund shows a reimbursement for double tickets, but not for the fuel.



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