Money Coming In: In most businesses, public or private sector, the money is counted and recorded by one person and deposited in the bank by another person. City Governments have City Clerks as an additional check on the People's money.
The August, 2011 Bank Statement shows twelve (12) deposits recorded at '$0.00, $.01, or $0.02'. Page 8 of the Bank Statement shows four (4) deposits in a row made on 08/08/11 for $0.01.
Let's get the visual of four Citizens paying $0.01 on their bill/fee in four different departments on the same Monday in August. That is not a likely scenario. When compared to the general ledger, there is no comparison. I can find 'some' deposits on the bank statement that are the same amounts as on the general ledger, but most have discrepancies. There are no journal entries for $0.00, $0.01, or $0.02.
Money Going Out: The General Ledger shows transaction # 210058 on 06/01/12 issues check # 79820 for $7,164.26 to 'Republic Its'. On 06/05/12 transaction # 210064 records check # 79821 for $809.09 to Wyvona Sibole.
But the General Ledger also shows the following transactions:
210059 - $487.83
210060 - $488.28
210061 - $42,591.00
210062 - $23,813.73
210062 - $39,293.68
210062 - $322,660.81
210062 - $51,428.81
These transactions total $480,764.14, but can not be found on the Check Warrants or Bank Statements. The 'Payee' line of the General Ledger is blank. Similar transactions can be found throughout the General Ledger and average $1/2 million each month.
In city governments there are three (3) positions designed to oversee taxpayer monies: Finance Director, City Manager, and City Clerk. In the City of Beaumont the Office of the City Clerk is ceremonial only. City Clerks make over $100,000/yr because of the responsibilities assigned to the position and the additional prison time assigned to for failure to perform duties. The City Clerk in Beaumont is only paid $34.40 every two weeks.
The City Clerk duties include verifying all financial transactions, authorization all communications to the public to assure accuracy. Shelby Hanvey holds the job title of Administrative Services Manager, but is performing the duties of the City Clerk. The City and/or Ms. Hanvey's theory that she is not liable for all duties of the City Clerk because she doesn't hold that specific job title is incorrect.