At the June 6, 2012 Imperial Beach City Counsel Meeting the City Manager, Gary Brown, submitted Agenda Item 2.4 – Sale of Surplus Property. BACKGROUND: From time to time, Staff determines the need to dispose of obsolete and surplus property.
12 PC's, 9 Printers, and 4 Monitors have become 'obsolete & surplus'.
The Accounts Payable Report 07/01/11-05/31/12 from the General Fund Account shows the City has purchased over $30,000 in personal computers. There are 21 employees listed with computer credits ranging from $400-$3,200. The Finance Department has $2,051.24 in computer receipts, $1,964.41 for GIS Admin, and $3,735.58 credited to 'HP SB.
The past 11 months also shows another $25,000 in 'accessories': five digital cameras, a $700 Iphone, printers, monitors, etc.
Is it possible that every single piece of computer equipment broke in the last year? I guess that could be a possibility if there had been no purchases made in the last few years. Is that what happened?
No, that's not what happened.
The Accounts Payable Report from 07/01/10 – 06/30/11 shows over $23,000 in new computer purchases. There were 17 city employees issued computers and accessories ranging from $400.00 - over $2,000, $1,572.38 for the I.T. Department, $5,396.88 in laptops issued to Code Compliance, $456.74 PC for Finance, and $675.73 Dell desktop that has no person or department listed.
Most of the electronic equipment purchases are funneled through the U.S. Bank dump account. I have requested all invoices & receipts to verify this information, but has been denied. The City is hiding behind Public Records Act, specifically Government Code sections 6254(k) and 6255 as Well as Evidence Code 1040.
There is no act of Congress forbidding them from releasing public records and it is NOT in the best interest of the Public that these records remain hidden.
The City has also stated that: “With regard to your request for backup receipts, please be advised that the Canceled checks are the receipts.”
That is incorrect. Every check issued must be accompanied with the Expenditure Request and the Authorization for the expenditure.